A statement that clearly spells out the specificity and responsibilities required of a job or position in an organization is a job description. It makes the work easy for employers when applications start rolling in. This way, candidates that do not fit the job description are sifted out while those who fit it are weighed against one another to see the perfect fit.
How important is a Job description?
– It aids implementation and the planning of training for potential employees.
It helps evaluate employees as it guides the supervisors on a potential employee’s required duties and responsibilities.
– It helps job seekers to narrow their search for jobs by finding out which one interests them and fits their goals and aspirations.
How to conduct a job analysis
This is a crucial step that has to come ahead of your job description. It entails looking out for how your market competitors advertise the same position, searching for any new qualifications required for the job and consciously seeking out other essential details that would help describe what exactly you want accurately.
So, how then do you conduct a job analysis?
The first step is to seek interactions with the individuals who will work with the person you eventually hire for this position. This is because they are likely to have some information you might have omitted while drafting your job description. Following this, do a self-evaluation by asking yourself questions such as; What necessitated this job opening in your company? Have the demands for this position changed in recent years? Any disparity in your job posting and that of your competitor for the same position? What skills will be required of the new employee?
Components of a good job description
- The Job Title
Whenever job seekers take a look at your job description, this is the first thing they see. So, be as specific as possible, avoid exaggerations of the role, and use relatable terms.
- Role Objective
It’s a summary of the demands of your job
- Role Responsibilities
Now, you can expound on all the demands of the job, including the day-to-day requirements.
- Desired Experience
Do well to correctly spell this out as it would help in choosing the perfect fit for the job
- Company Description
Intimate job seekers with what your company does and what your company stands for.
- Salary scale
Give job seekers an idea of the salary range for this job position. It helps their expectations!
- Work hours
Provide sufficient information about the work hours and travel requirements, if any.
This entails mentioning all of the things required for this job position and clearly stating how this position contributes to the larger good of the company. Avoid the inclusion of recommendations and opinions.
Tips on Writing a Good Job Description
Work hand-in-hand with the hiring manager to ensure that the eventually hired individual portrays what the company needs.
– Use Gender-Neutral pronouns not to give the impression that you need a particular gender type for the job.
– Include as many details as you can as this helps increase the likelihood of getting the perfect fit.